EZAA Meeting minutes
September 1, 2007

Location: CII 3051
Meeting called to order: 1:19 PM

Officer reports
President (Alyssa Pasquale): Last reception was at Big Red Freakout in the spring semester.
Vice-president (Dave Rosenstein): Nobody has heard from him.
Secretary-Treasurer (Chris Calebrese): Have about $6000 in account. About $3600 is money collected for the 60th weekend (banquet, registration and donations).
Extension Chair (Franklin "Henson" Brodsky): Has looked up addresses using an online service and needs to verify new information before integrating into alumni directory.
Member at Large (Christine Lazzar): No report.

Elections:
President reads description of officer positions (see bylaws)
New officers:   President               Alyssa Pasquale
               Vice-president          Ed Pollack
               Secretary-Treasurer     Chris Calebrese
               Extension Chair         Franklin "Henson" Brodsky
               Member at Large         Christine Lazzar

New BusinesS:

Time of next two EZAA meetings:
 * Big Red Freakout weekend (weekend of 2/2/08). Specific time and date TBA.
 * Alumni/homecoming weekend (October 2008). Elections will be held at this meeting. Specific time and date TBA.

Idea raised to have smaller, more regular get togethers (not just in Troy). Any alum can plan; let the EZAA president know about any events prior to their execution.

A list of EZAA presidents needs to be compiled and maintained.

Explore providing an electronic copy of directory. Suggestions included:
 * Using an print only, image PDF
 * Password protecting
 * Not including certain information, specifically cell phone numbers

Voted to maintain the checking account balance at $2000. Points included in discussion:
 * EZAA needs a base amount to work from
 * The base amount should be ammended in future after looking at past income fluctuations

Voted to donate $500 to the capital region habitat for humanity. Points included in discussion:
 * EZAA does not need a large amount of money in bank; would be better off to donate

Voted to award distinguished alumni award every five years with the recipient(s) decided by the executive committee from nominations solicited from the EZAA membership via a nomination form. Nominations will be accepted until december 31 of years ending in a 6 or 1 for awards to be given out in years of EZ's major anniversaries. Participation by past presidents in the selection process is encouraged but up to the discretion of the executive committee.

oted to donate $500 to the EZ chapter for use in offsetting costs of national convection. Donations will be solicited specifically for this purpose if necessary. Points included in discussion:
 * Suggested pay for a room at nationals; concerns about which brothers would get to stay in room and possible liabilities for EZAA
 * Suggested that the donation be allocated for national convention but that the chapter be allowed to decide how to best allocated the donation within that guideline
 * During the next EZAA meeting the EZAA should discuss donating to the chapter for every nationals and possibly setting up a fund

Announcements:
 * Henson: One alumn from EZAA should attend the regional meeting to elect the regional alumni voting delegate for 2008 national convention.




Meeting adjourned: 2:58 PM